Medical records OCR
built for the documents clinical work runs on
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Scanned charts, multi-page score reports, denial letters, and lab results are where the hours go. BastionGPT reads that material with OCR and native AI vision, then drafts the report, summary, or letter it feeds, inside a platform built for HIPAA compliance from day one with a BAA included in every plan.

7 day free trial.
Trusted by 10,000+ health organizations.

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AI Medical Scribes - User InterfaceAI Medical Scribes - User Interface

Healthcare OCR and document analysis, built for clinical work

BastionGPT is a HIPAA-compliant AI platform that reads the paperwork clinical work runs on.

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illustration of two doctors and pateitn speaking, transcription mockup with speaker 1 and speaker 2 distinguished

Upload scanned charts, multi-page score reports, discharge summaries, denial letters, lab results, and imaging reports, and BastionGPT extracts the content and drafts the document that material feeds.

Native AI vision reads the charts and tables inside a page, so figures and scores in a scanned report are read as data rather than skipped as pixels. A BAA is included with every plan, and customer data is not shared with third-party AI providers for training or any other purpose.

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"I'm not getting carpal tunnel in my wrist anymore that I used to get from all of my school psych report writing, and the reports are better in a lot of ways."
Suzy Swezea
School Psychologist

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Trusted by healthcare professionals

What AI medical records OCR can do

Assessment and score reports

Upload multi-page score reports from cognitive and psychoeducational testing, behavioral rating scales, neuropsychological batteries, and symptom inventories. BastionGPT reads the score tables and narrative sections together and drafts the integrated evaluation report for you to review and finalize.

Radiology, pathology, and specialty reports.

Upload imaging reports, pathology results, oncology records, and cardiology studies. BastionGPT pulls the relevant findings forward into a structured chart-review summary.

Large multi-document record sets.

Upload an entire records packet at once, hundreds of pages across dozens of files, and BastionGPT reads it as one body of source material, ordered by date, provider, or encounter.

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Denial letters and payer policy documents.

Upload the denial alongside the supporting chart and the payer's policy language. BastionGPT reads all three and drafts a response grounded in the clinical record and the stated denial reason.

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Intake packets and prior records.

Upload the referral documents and prior records that arrive before a first visit, and get a short pre-visit brief, so the chart is read before the patient is in the room.

Charts, tables, and graphs.

 Native AI vision interprets score tables, lab panels, growth curves, and embedded figures as structured data, including in scanned material where plain text extraction typically fails.

Discharge charts and lab results.

 Upload long discharge documentation and multi-panel lab sets, and get a concise record summary written for the next clinician picking up care.

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Nursing handoff and shift notes.

Upload handoff documentation and shift notes, and get structured summaries in a consistent format across the unit.

Cross-document comparison.

 Reference several documents at once and compare them, so conflicting dates, dosages, and findings across sources surface during review rather than after.

How It Works

1

Upload your source material.

Drag in PDFs, scanned records, Word and Excel files, PowerPoint decks, CSVs, and images. BastionGPT extracts the text and reads the charts and tables inside them. Professional Plus and Ultra support roughly 1,000 pages of reference material and multiple documents at once.
PDF
Scanned Records
Office Files
Images
Multi-document
start recording screen within a phone
Voice recording interface titled Record Session with session name Office visit and a Generate Transcript button.
2

Tell it what you need drafted.

Ask for an evaluation report, a chart summary, a pre-visit brief, an appeal, or any format your practice uses. Save the format once in your Saved Prompts Library and apply it to every future upload with a single click or the "/" shortcut.
Evaluation report
Chart summary
Pre-visit brief
Appeal letter
Saved prompt
Custom format
3

Review, edit, and export.

Check the draft against the source, adjust clinical nuance, and copy it into your EHR, practice management system, or case file. You decide what goes into the record.
Review and edit
Check against source
Copy to any system
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Ready to get started?

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Privacy, Security, and Clinical Control

Your documents stay in a HIPAA-compliant environment.

Uploaded records carry protected health information on nearly every page. BastionGPT processes them inside an encrypted, HIPAA-compliant platform running on ISO 27001-certified infrastructure, with a BAA included on every plan including the free trial. Uploads are encrypted in transit (TLS 1.3) and at rest (AES-256). Customer data is not shared with OpenAI or other third-party AI providers for training or any other purpose, and it is not sold. You retain all rights to your data.

Built on ISO 27001-certified data centers
BAA included with every plan
Data is not sold or used for AI training

Clinician in the driver’s seat.

BastionGPT drafts from the material you upload. You review it against the source, edit it, and decide what enters the clinical or legal record. It supports your judgment rather than substituting for it.

Retention you control.

Uploads, chat history, and transcripts are securely deleted after 30 days by default, and you can delete them sooner or adjust retention to match your record retention requirements.

BastionGPT is designed to assist healthcare professionals with documentation and record review. It does not replace professional judgment, clinical expertise, or human oversight. All AI-generated output should be reviewed by a qualified professional before use in a clinical or legal record.

A Plan That Fits You

Professional

Great for those just getting started.
  
$20
per user monthly.
Start Trial
Access to the most powerful AI models
Reference documents up to 30 pages long
HIPAA secure and compliant
Unlimited audio transcription

Professional Plus

Our most popular plan. Great for those working with large documents.
$45
per user monthly.
Start Trial
Everything from Professional
Reference multiple documents up to 1,000 pages long
Analyze images, charts and graphs
Early access to the latest new AI models and features

Ultra

Designed for large organizations.
Starting at 100 users.
$75
per user monthly.
Contact Sales
Everything from Professional Plus
Customizable security policies
Single Sign On (SSO)
Run locally within your existing enterprise cloud
and much more

Turn a stack of records into a finished draft

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Physician using ChatGPT for HIPAA Compliance

Frequently Asked Questions

Can AI read scanned medical records?
Yes. BastionGPT applies OCR and native AI vision to scanned PDFs, faxed records, and photographed documents, then works from the extracted content. It reads charts, score tables, and lab panels inside the scan rather than text alone, so figures embedded in a scanned page are treated as data instead of skipped.
Is medical records OCR HIPAA compliant?
OCR is a technique, so compliance depends on the platform running it. Uploading records to a tool without a Business Associate Agreement risks an unauthorized disclosure of PHI. BastionGPT is designed to support HIPAA compliance, with a BAA included on all plans, encryption in transit and at rest, and customer data that is not shared with third-party AI providers for training or any other purpose.
What is OCR in healthcare?
OCR, or optical character recognition, converts scanned and image-based documents into machine-readable text. In healthcare it is applied to scanned charts, faxed records, test results, and intake forms. BastionGPT extends this with native AI vision, which interprets charts, score tables, and figures inside a document, and then drafts the report or summary that material feeds.
How many pages can I upload to BastionGPT at once?
The Professional plan supports reference documents up to roughly 30 pages. Professional Plus and Ultra support roughly 1,000 pages and allow multiple documents to be referenced in a single conversation.
What file types does BastionGPT support for document analysis?
PDF, Word (.doc, .docx, .docm), PowerPoint (.ppt, .pptx), Excel (.xls, .xlsx, .xlsm), CSV, TXT, HTML, and image files (.png, .jpg, .jpeg, .gif, .tif). Direct upload on the Professional plan covers PDF, TXT, and Word; the remaining formats are available on Professional Plus and Ultra.
What AI models power BastionGPT's document analysis?
BastionGPT runs clinically optimized versions of leading models from OpenAI, Anthropic, and Google inside one HIPAA-compliant interface and selects the appropriate model for the task. Professional Plus and Ultra users can also select the model manually.
Can AI summarize medical records?
Yes. BastionGPT summarizes long discharge charts, prior-records packets, lab result sets, and specialty reports into structured summaries. It also drafts full documents from that source material, including integrated evaluation reports, pre-visit briefs, and correspondence. Every output is a draft the clinician reviews against the source before it enters the record.
Is it safe to upload medical records to an AI tool?
Uploading PHI to a consumer AI tool without a signed BAA is a potential HIPAA violation regardless of how the tool handles the data technically. BastionGPT is designed to support the safe use of AI with clinical documents, with a BAA on every plan, encrypted storage, secure deletion after 30 days by default, and no use of customer data for AI training. Verify that any AI tool you use with patient data has an active BAA with your organization before uploading records.
Can BastionGPT read charts, tables, and graphs inside a document?
Yes. Native AI vision interprets score tables, lab panels, growth curves, and figures embedded in a page, including scanned material where plain text extraction typically fails.
How accurate is the extraction?
Accuracy depends on scan quality and document structure. BastionGPT is built to handle degraded scans and complex layouts, and every output is a draft you verify against the source before it enters the record.
Does document analysis replace the AI medical scribe?
They work together. The AI scribe captures the visit through audio, and document analysis handles the records around the visit. Both are included in the same subscription, so one plan covers dictation, transcription, uploads, and drafting.
Does OCR and document analysis cost extra?
No. The expanded document analysis and OCR capabilities are available to all BastionGPT users at no additional cost. Page limits and file type access vary by plan, which starts at $20 per user per month with a BAA included.