7 day free trial. Trusted by 9,000+ health organizations.
The Real Challenges Therapists Face Today
40%
of providers' working hours are consumed by administrative tasks
86%
of therapists agree excessive documentation contributes to burnout
50%
of time spent writing evaluations and clinical notes
You became a therapist to help people, not to:
Lose hours to progress notes, intake reports, and evaluation write-ups after every session
Face compliance pressure with no HIPAA-ready AI tools, no BAA, and no safeguards for PHI
Grind through repetitive admin (referral letters, prior auths, appeals) that limits your caseload
Hit content filters on standard AI platforms that block clinical discussions of trauma and abuse
BastionGPT Helps You Reclaim Your Practice
BastionGPT directly addresses the most common operational challenges in modern mental health practices. With BastionGPT, providers can:
Reclaim 8 or more hours per week by drafting documentation including, progress notes, treatment plans, and session summaries.
Meet compliance requirements with HIPAA-secure infrastructure and end-to-end encryption.
Reduce burnout by offloading repetitive administrative tasks by generating referral letters and insurance denial responses in a fraction of the usual time.
Access top AI models including GPT-5.2, Claude, and Gemini 3 Pro for analysis, validation, and content creation.
Improve documentation quality with consistent, thorough notes that capture clinical nuance.
Discuss sensitive topics like sexual assault and violence that are often blocked by standard AI tools.
Turn session audio or bullet points into structured documentation in minutes.
Draft evaluation reports (neuropsychological, psychoeducational, forensic) by uploading test data and clinical observations
Create intake summaries and discharge reports from uploaded records
Generate SOAP, DAP, or BIRP notes from session audio or typed notes using the AI Scribe or saved prompt templates
Summarize lengthy patient records and EHR histories into concise clinical overviews for case reviews or new provider handoffs
Review existing documentation for errors, inconsistencies, pronoun mistakes, or vague language before finalizing
Administrative Support
Handle the busywork that limits your client capacity
Save and organize your most-used prompts into folders by workflow, then share standardized templates across your team with one click
Draft referral letters, treatment summaries, and professional reports in appropriate clinical language
Generate insurance appeal letters and prior authorization requests with structured clinical justification
Create internal documentation like case conference summaries and interdisciplinary team updates
Draft professional correspondence to referring providers, schools, attorneys, or insurance companies in the appropriate tone and format
Treatment Planning & Client Communication
Build treatment plans, track progress, and create materials tailored to each client.
Draft individualized treatment plans with measurable goals and intervention strategies from your clinical notes
Generate psychoeducation handouts and parent-friendly report summaries at the reading level you specify
Create session follow-up messages that reinforce key themes, homework, or coping strategies
Update and revise treatment plans as clients progress by summarizing recent session themes and suggesting modified goals or interventions
Create client-facing letters, referral summaries, or coordination notes for interdisciplinary teams including psychiatrists, social workers, and school staff
AI Transcription & Scribe
Record and transcribe therapy sessions, then convert them into clinical documentation you review and finalize.
Record sessions with multi-speaker recognition and produce one-click SOAP, DAP, or Summary notes
Use the Custom Note tab to generate any format from the transcript: narrative DAP notes, parent-friendly summaries, or specialty-specific records
Review, edit, and regenerate all outputs before filing
Transcribe sessions up to 240 minutes with speaker labels that separate clinician observations from client and caregiver statements
Upload audio files from any device or recording app in MP3, WAV, M4A, or MP4 format, with no software installation required
“The efficiency gains have been substantial enough that I can serve more people without sacrificing quality.” “The feedback has been positive; patients really like the tables and formatting that make complex clinical information accessible.”
Anna Dinoto, LCP
Forensic Psychologist
“Bastion's allowed me to provide extra add-on services that are really meaningful.”
Rachael St. Claire, PsyD
Clinical Psychologist
Start Saving Time with BastionGPT
Record and transcribe therapy sessions, then convert them into clinical documentation you review and finalize.
Yes, BastionGPT is engineered specifically for HIPAA compliance. We include a Business Associate Agreement (BAA) for all users and host data in secure, private environments. Your patient data will never be sold or used to train AI models.
Does using AI for documentation affect the quality or personalized nature of my therapy notes?
BastionGPT may actually improve documentation quality by providing structural consistency and reducing errors. You can use prompts to guide the assistant to mirror your unique clinical voice, professional style, and content structure. This results in personalized, high-quality notes that capture the specific nuances of every session.
Can therapists use ChatGPT for session notes?
ChatGPT is a general-purpose AI tool with no BAA for most users and no HIPAA safeguards. Entering patient information into ChatGPT creates a compliance risk. BastionGPT is designed to support HIPAA compliance, includes a BAA with every plan, and does not share your data for training AIs. You can use it with PHI from day one.
Can BastionGPT replace my need for a human review?
No, BastionGPT functions as a collaborative clinical AI assistant and AI scribe rather than a replacement for professional judgment. BastionGPT can make mistakes, so providers must review and approve every draft to ensure clinical validity and accuracy. This process ensures the final record reflects your expert observations and treatment decisions.
Is BastionGPT suitable for all types of mental health providers (e.g., psychologists, LCSWs, psychiatrists)?
Yes, the platform is built for a wide range of professionals, including psychiatrists, psychologists, and LCSWs. It handles the specialized requirements of different disciplines, from medication management to writing forensic psychology reports. Any licensed provider can use BastionGPT to manage their unique documentation burden.
Does using AI for documentation affect the quality or personalized nature of my therapy notes?
BastionGPT may actually improve documentation quality by providing structural consistency and reducing errors. You can use prompts to guide the assistant to mirror your unique clinical voice, professional style, and content structure. This results in personalized, high-quality notes that capture the specific nuances of every session.
BastionGPT is a clinical AI assistant and AI scribe designed to support documentation, analysis, and administrative tasks. All AI-generated content should be reviewed and approved by a licensed clinician before use in any client record.
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